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Company Letterhead Examples
Professional business letterhead designs for six kinds of company, with free Word templates and a checklist of what your official letterhead should include.
Modern Business Letterhead Example
Northfield Consulting Group · Split header
Two-column header keeps the brand on the left and every contact detail on the right, so the reader finds both at a glance.
Construction Company Letterhead Example
Ironridge Construction · Color band
A solid band reads as sturdy and confident. The license number in the tagline answers a question clients ask first.
Real Estate Letterhead Example
Crestview Realty · Logo left
A round mark beside a serif name feels established and approachable, which suits a business built on trust.
Minimalist Tech Company Letterhead Example
Brightline Software · Minimal
Minimal header, one accent rule and a lowercase-friendly logo. It feels modern without competing with the letter.
Accounting Firm Letterhead Example
Hale & Moss CPAs · Centered
Centered serif type with no logo is the most traditional business letterhead. It works when the name itself is the brand.
Logistics Company Letterhead Example
Summit Logistics Inc. · Footer band
Moving the contact details into a footer band leaves the top clean and gives every page a consistent base.
Word downloads have a simplified, editable header without the sample logo. Choose Customize with your logo to add your own logo or print the full layout.
What to put on a company letterhead
- Registered or trading name, exactly as it appears on contracts and invoices, including "Inc.", "LLC" or "Ltd" where relevant
- Logo, in the same version you use on your website and business cards
- Business address: the address where you want to receive mail, which may differ from your registered office
- Main phone number and a general email address that stays with the company when staff change
- Website
- Legally required details for your location and trade (see below)
Legal requirements for business letterheads
Requirements vary by country and industry. Some common examples:
- United Kingdom: limited companies must show the registered company name, company number, place of registration (for example "Registered in England and Wales") and registered office address on business letters. VAT-registered businesses usually add their VAT number.
- European Union: many member states require the company's legal form, registered office and registration number on business letters.
- United States: there's no federal letterhead rule, but many states require licensed contractors to show a license number on correspondence and advertising. Regulated professions such as law, medicine and accounting have their own rules.
Check with your accountant, attorney or local business registry. This page is general guidance, not legal advice.
Official letterhead: who can use it?
Because company letterhead signals that a letter speaks for the business, set clear rules. Decide who may send letters on official letterhead, keep one approved master template (a Word .dotx or locked Google Doc), and retire old versions when your address or branding changes. Letters that commit the company to something, such as offers, contracts or references, should also be signed by an authorized person.
Professional letterhead design tips
- Match your brand system. Use the same logo, colors and fonts as your website and business cards.
- Let it breathe. White space reads as confident. Look at the Brightline and Hale & Moss examples above.
- Put contact details where people look. A split header (name left, contacts right) is the fastest layout to scan.
- Design for PDF first. Most business letters are emailed as PDFs now, so check that your letterhead looks sharp on screen too.
- Create a matching second-sheet header with just your logo for multi-page letters.
Company letterhead template
Every example on this page has a free Word template. Download one, double-click the header and replace the placeholders with your company details. For step-by-step help, read how to make a letterhead or the letterhead format guide.